The Royal Scottish Country Dance Society Somerset Branch (RSCDS Somerset) is committed to protecting the security of your personal information in accordance with the principles set out in the Data Protection Acts (DPA) of 1994 and 1998 and the General Data Protection Regulations 2018. This policy explains how we use the personal information that you provide to us.
What information do we collect?
We collect information about you when you become a member with us. This allows RSCDS Somerset to administer your membership and provide you with agreed member benefits by email or post. In this case, we will collect your name, address, email address and phone number. We will also collect date of birth and emergency contact details for young dancers under 18. Where your primary membership of the RSCDS is held with another Branch we will also collect the name of the Branch nominated as your Primary Branch.
We will also collect information when you register with us, place an order for our products or services, sign up for an event or register for classes. In these cases we will only collect the information necessary to allow us to process your order, administer your booking or manage your attendance at a class. This will include your contact details, including your name and address, your telephone number. We do not store financial information, such as bank account or credit card numbers.
We may also hold information when you complete a survey or send us an enquiry.
How will we use this information about you? RSCDS Somerset has a lawful basis under the General Data Protection Regulations when we process information in order to administer your membership, event booking or class, or when we do so to process a shop order. This is because the processing is necessary in order to provide you with a service, process your order, manage your account or ensure quality monitoring. This information will only be used for those purposes.
Will we pass this information on to other companies? We process Royal Scottish Country Dance Society (RSCDS) member information via the RSCDS website, which can be accessed securely by appointed officials within RSCDS Somerset Branch. This processing will only take place to allow the RSCDS and RSCDS Somerset to manage or administer your membership and to provide you with information about local Scottish dancing events. In this case, both parties have a lawful basis for processing the information, as long as it is used for no other purpose.
We may also share information with teachers, event venues or event staff, where necessary, for managing your attendance at an event or class. This information will be used only for these purposes, and for no other.
Information will not be shared with any other third parties for any other purpose, except where we have a lawful basis for doing so in order to fulfil a legal, contractual or safeguarding commitment.
How long will we keep information? We will only keep information about you for as long as we need to fulfil our obligations to you. We make sure that any third parties who may process your information on our behalf do the same. We have an internal retention policy with varying retention periods for different categories of information depending on our legal obligations and whether there is a commercial need to retain the information, such as to help us answer member account queries. After a retention period has elapsed, the data is deleted.
Your rights. With effect from 25th May 2018 all individuals who provide us with personal information have the right to:
– Be informed
– Access their information
– Request erasure
– Request rectification
– Request that processing is restricted
– Object to the use of their information
– Data portability
For more information about these rights, and what they mean for you, please visit https://ico.org.uk/for-thepublic/
Registered Charity number: 1061910 June 2019